Systematic Approach to Managing Ohs

MODULE 1 SYTEMATIC APPROACH TO MANAGING OHS ASSESSMENT Module 1 PROJECT 1 pull through a detailed report on the implementation of a systematic approach to managing OHS. Your report might be theoretical or based on your specific workplace. Ensure that you include the following ?Requirements for demo-keeping ?Sources of OHS information and data ?Consultative arrangements ?OHS action plans ?OHS specialists (internal or external) and technical advisors ? Other in operation(p) aras ?Proposed changes to the workplace Stakeholders Construction Australia is the caller that I am employed by. Our comp whatever offers services in refractory installation to all major industries. We ar involved in the construction and fear of boilers, kilns, ovens, incinerators, etc. in power generation plants, heat treatment plants, chemical plants, steel mills, oil refineries and many more. We conduct high risk work such(prenominal) as demolition, confined space entry, working at heights, and work at ex treme temperatures main(prenominal)ly in major hazard facilities.Due to the nature of our work it is live that we have a system in place to manage Occupational Health and Safety (OHS). A systematic approach to managing OHS allows us to follow a structured framework that operates primarily, we reduce the risks of injury or illness in the workplace or anyone affected by our activities and that we comply with all relevant laws and legislation. The main elements of an Occupational Health and safety instruction system (OHSMS) are Commitment and policy Planning Implementation Measurement and evaluation Review and improvement These elements are incorporated into the system and involve consultation at all stages with stakeholders and key personnel of our organisation. The basis of this approach is a cycle of continuous improvement as illustrated below in fig. 1 When establishing a more systematic approach to managing safety, it is helpful to understand where your organisation is in term s of OHS maturity. Four levels of system maturity apprise be considered Immature (Troubled) Re brisk (Responsive) Attentive (Managed) Mature (Value-Adding) Our company is at a mature level as we have established structures, systems and processes in place. We also have a shared belief that OHS is a critical aspect of personal and organisational performance and focus continually on improvement and slipway to reduce risks. An effective OHSMS requires the partiallyicipation of all parts of the organisation. To gain this commitment from mass, senior management takes an active role in leadership, allocation of resources, consultative meetings and lawful reviews of OHS.The first step in the systematic approach to OHS is to develop a comprehensive OHS policy that states the overall objectives and sets out the companys commitment to wellness and safety. The policy should be sufficiently clear and be capable of being read by all relevant parties, internal and external. The policy should be endorsed by the most senior person, such as the CEO or managing director. Beroas OHS policy is attached to appendix A. Action plans are a vital part of the planning and implementation process.The organisation needs to determine the key regulatory requirements they must meet and also get an understanding of their major OHS risks and how they will be identified. Objectives, targets and key performance indicators (KPIs) need to be set. These should incorporate both lead (e. g. number of safety audits conducted) and lag (e. g. number of lost time injuries) indicators. Lead indicators are commonly referred to as Positive Performance Indicators (PPIs) that focus on assessing how successful an organisation is performing.Using a combination of both lead and lag indicators will set up the best outcomes. A plan is vital to ensure targets are r apieceed in a systematic way and it should be linked to the organisations strategic plan. The plan should allocate resources and timelines and can be make map ofd to monitor development of the OHSMS. Appendix B is a Beroa action plan that we have in place. It outlines the systems that we use to ensure that we are compliant with legislation and we are fulfilling the objectives of our OHS policy.We use policies and procedures, inductions, meetings, toolbox meetings, consultation, pre-start checks and regular facts of life and development to deliver all our processes. Our documented policies for hazard appointment and hazard/risk assessment, make sure that we remain regulatory compliant through our business activities. Consultation with workplace personnel, OHS professionals, insurers and other relevant group is undertaken to ensure that we develop a safe workplace and mentality. We aim to translate legislation into a language that can be comprehended at all levels.This allows people to understand and participate with feeling unsure or confused. Beroa has an open door policy on all aspects especially OHS. Consultation is the best tool that we use in our workplace. The changing nature of our working conditions on a constant basis means that we need to know what is going on so we can make sure that we remain compliant and that our systems are working appropriately. Our consultation procedure (Appendix C) acts as an information highway between management and employees, so that if any changes are required they can be made, documented and then implemented into the system.We use the consultation processes with all stakeholders that are involved in our OHSMS, these include merely are not limited to Management Administration Clients Employees Suppliers Unions Work cover and other relevant authorities Insurers Public OHS and technical experts All information collect from stakeholders is considered and used in the development of our systems, policies and procedures. The applied procedures that our company has in place allow us to constantly monitor and evaluate our performance.Daily toolbox discussions, traini ng, weekly meetings, management meetings, safety audits and safety checklists (Appendix D) are some of the tools we use to monitor and evaluate. Major policies are reviewed every 2-3 years or as required. The nature of our work requires that we contain specific records for specified times in order to comply with legislation. These include Confined space entry- we retain entry permits for 1 month, risk assessments/JSA for 5 years, training records for the term of employees employment plus 7 years and any notifiable incidents for 2 years after the incident occurs.Health monitoring records- these must be unplowed for 30 years after they are recorded and 40 years for asbestos related documents. These records must be kept confidential. Hazardous chemicals register- we keep registers of any chemicals that are stored. We list them and keep material safety data sheets, which are readily available to employees or anybody that could be affected by the chemical. We have two methods of record keeping, hard copy and electronic. All documents are kept on both. Within the electronic system we have a sub-system called Timberline.This system is passcode protected and has restricted approach shot all personal details and personal health records are kept in this system for confidentiality. Our OHS manager has access along with relevant management. Project files for each client are kept and updated after completion of each project. Documents included include attendance sheets, JSAs, toolbox meetings, materials and equipment, inductions, training, client feedback, performance reports, safety audits and observations. Employee records such as inductions and qualifications are also kept and updated when needed.We also keep lists of OHS safety representatives and are readily accessible and up to date. OHS affects all aspects of an organisation. An effective OHS system allows other functional areas to thrive and exploit the benefits. The reduction and elimination of work place injuri es will reduce the cost of workers comp premiums, limit sick days and reduce the money fagged on rehabilitation, all this eases the strain of budgeting systems and also allows more resources for training and information of OHS.Public relations will find it easier representing our positive results in safety and compliance to living and future clients, public and relevant authorities. It will also reduce the workload of administration allowing them time to work on other aspects of the business. Our OHS system allows our employees to take an active role in all aspects in relation to the system. This gives them a sense of ownership and the drive to make sure that we reach and outperform our goals and objectives.